Replacing 12 Spreadsheets With One Reconciliation Platform: A Manufacturing Case Study

A manufacturer consolidates 12 separate reconciliation spreadsheets, each with its own owner, into a single platform with real-time status visibility.

Industry
Manufacturing
ERP
Oracle

The Challenge

Reconciliation at this manufacturer was spread across 12 separate spreadsheets, each maintained by a different owner across various plants and business units. There was no central visibility into which reconciliations were complete, which were overdue, or where discrepancies remained outstanding.

Handoffs between spreadsheet owners were manual and email-based, and version conflicts were common during the final days of the close.

The Solution

PayConnect consolidated all 12 reconciliation processes into a single platform, connected to the company's Oracle ERP environment.

  • All 12 legacy spreadsheets replaced by one reconciliation workspace with role-based ownership
  • Native connection to Oracle for transaction and GL data — no manual exports
  • Real-time status visibility for every reconciliation, by owner and by entity
  • Standardized workflow and sign-off process across every business unit

The Results

Reconciliation is now managed on a single platform with full visibility into status across every business unit.

  • 12 spreadsheets consolidated into 1 platform
  • Close cycle shortened to 4 days
  • Version-conflict incidents during close eliminated
  • Reconciliation ownership and status visible in real time across all business units

Ready to write your own success story?

See how PayConnect can cut your close cycle and eliminate manual reconciliation in a 30-minute demo.

What's Next

The finance team is now extending PayConnect's close task management to bring the same visibility to its month-end consolidation process.

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Key Results
12→1
Reconciliation spreadsheets consolidated into one platform
4 days
Close cycle length
0
Version-conflict incidents since go-live

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